Sale day knows which sale it’s for
Coordinators see on the Groups page which sale is running, and a sale still being prepared says what’s left to sort out. Make this the operating sale opens a review: the date, anything that would stop it, anything worth a second look, and any earlier sale still waiting on results. Approve makes it the running one, and its sale-day links, reminders and backups follow it. Only one sale runs at a time. Sale over finishes the sale it’s pressed on, so ending the coach sale leaves the general sale running, and everybody on Sale day then reads that your event coordinator has ended the sale. While none is running, Sale day opens on the next one rather than asking you to pick. On an event using sale plans the unfulfilled members list goes, because the next sale is where those people are, and you can cancel a sale from the event settings without losing its groups or results. Boards, Excel exports and offline backups name the sale they belong to, with its date or Date TBC, so you can tell saved copies apart; sale-day, reminder and result emails name their sale and open it, even once the next sale has started; and the heads-up five minutes before a sale opens goes to the people in that sale and names it. Helpers get all of that now: the link, the backup file, the reminder, and the news about how their group got on, none of which used to reach them. When you say your group got tickets, the report lands on the sale you’re looking at: its group, its people, its tally. A coach sale and a general sale keep separate results, so nothing reported in one shows up in the other, and the next group you can help is one from the sale you’re on. Each ticket remembers which sale gave it, which is what later lets the next sale tell who already has one. On a Closed event the reveal that lets a group with tickets help a group still waiting belongs to the running sale: it only ever pairs groups in that sale, its window is that sale’s window, and a reveal from an earlier sale can never open a group in a later one. On the board, a group’s helpers sit on one line with a dot beside its people that goes green when they’ve had Sale day open in the last ten minutes and amber if they had it open earlier today, helpers can be dragged between groups just as members can, and the list of people to tick when you record tickets shows only the group’s buyers. If your sale asks a question of its own, like which town you’re getting the coach from, everybody’s answer to it sits on the checkout board beside the details you type in, and the group’s shared answer reads above them, so you can check where everyone’s going before you book it. Adjust lets a coordinator correct who in a group has a ticket: unticking somebody once the sale is over puts them into the resale round, and ticking somebody who’s buying in the running sale makes them a helper there. Once a sale has finished, who was buying and helping in it no longer changes, so its Groups page stops offering Review who is buying and the Buying or Helping choices.
Sale daySale plansCoordinators